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Updating/ progressing a typical Primavera P6 Schedule...

...and correctly defining the schedule’s activity type

 

 

 

 

 

 

 

 

 

 

 

 

 

1. General Comments

 

In a nutshell, for a construction schedule, one can update started activities by either taking the percentage complete only (if the activity % complete is set to "Duration") or by entering re-forecast completion dates (and at the same time updating the activity's physical % complete).

 

 

2. Schedule Updating

 

More often than not, frequently, the activities' percentage complete type (Details/ General tab) will be selected as "Duration" and % complete dates will be given to the scheduler and he will then enter these into the schedule.

 

One advantage of this set-up is updates are quick and updated forecast dates are automatically re-calculated by the software.

 

However, for construction projects, this methodology if we are not careful can yield wrong dates. Using the "Duration" as the % complete is suitable for activities made up of equal units of equal duration, and not for activities of varying complexity/ duration as these are progressed.

 

Figure 01: Definition of % Complete Type.

 

 

For example let's say we're welding 10 identical spools in a fabrication shop, then we could reasonably expect the duration for the welding of each spool to be approximately the same (assuming no great variation in productivity moving from the first to the last welded spool). Now, as the counter-case, let's assume the tiling of a floor. The wide open areas will be easy to do and physical percentage complete (measurement based on surface area) will progress quickly. However, the last remaining % complete, will take a disproportionally amount of time, given that tiles will have to be carefully cut and fixed along walls and fixtures.

 

Hence in the former example, defining the activity's completion type as "Duration", and re-scheduling based only of % complete will be correct, whereas for the later example the more appropriate methodology would be to define the completion type as "Physical", enter these percentages for each progressed activity, all well forecast completion dates (instead of relying on the software to calculate these).

 

 

3.5 Summary

 

For a construction schedule, better accuracy (by the way of the correct progressing of activities and the calculation of the forecast completion dates) can be achieved by manually entering forecast completion dates (these either to be calculated by the planner/ scheduler or given to him by the relevant person involved in the supervision of the given works).

 

So two sets of data would need to be fed to the schedule: both "Physical" % complete, and forecast completion dates.

 

Otherwise, to use the "Duration" % complete will lead to wrong forecast dates. If still in doubt, let us just think of how many times we've seen activities with say 95+% complete for weeks and weeks, with the forecast completion date sliding on every single schedule update? The activity's physical progress might truly be as stated e.g. 95+%, however the last 5% can take anything from 5% to potentially 100% (or more!) of the original activity's duration.

 

 

Links to related articles:

 

Schedule Quality Assessment

Planning and Scheduling

 

Comparison between MS Project and P6

MS Project vs. Primavera P6

Progressing a Primavera P6 Schedule

P6 vs. MS Project

The two contenders. But which one is better?

An “armchair scheduler” or frontline messenger?

A necessary document to support and explain the cost estimate: How did you arrive at that number?

Basis of Estimate
Why Project Controls

Selected Articles

Meetings

Love them or hate them. How to conduct successful productive meetings.

Funny, but true. Video on the functions of Project Controls.

Enjoy!

Settings do matter: pick the wrong settings and your schedule’s output will be meaningless.

What the text books didn’t tell you
Primavera P6 Settings
Video - Project Controls

Selected Articles

Tips on Scheduling

50% Science, 50% Art, 100% Communication

Why Project Controls?

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